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Swim Meet Essentials:

  • racing swimsuit (see Team Store for suggestions)
  • cap and goggles
  • towels and extra clothes
  • snacks and lots of water

Additional Items:

  • sharpie, IF you want to write events on your swimmer's arm (see below)
  • bug spray and sunblock
  • beach or camping chairs
  • a tent or canopy (even at our pool, we will sit outside)
  • entertainment items to occupy younger swimmers and/or siblings between events (crayons, coloring books, card games, etc.)
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Meet Sign Ups:

  • Select "Signup Calendar" to sign up for a swim meet.
  • Click on the green "Meet Entry" button to sign up your swimmer.
  • Select the gray "Edit" button.
  • Select "Not attending this meet" or "Attending meet" from the dropdown.
  • You can send a note to the coach, if you wish.
  • Click the gray "Save" button.
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Meet Day Check-In Procedures:

  • Arrive at least 15 minutes prior to warm-ups.
  • Check-in with a coach upon arrival.
  • Double check your events.
    • Final meet event entries are emailed the day/night before the meet.
    • If you want, have a parent or volunteer use a Sharpie to write event numbers on your arm.
  • Join the coaches and teammates for warm-ups at assigned time.
    • Specific warm-up times will be emailed prior to each meet.
    • The Home team warms up first, followed by the Away team. We generally break the team into two groups for warm-up. 10 and under warm up first, followed by 11 and over.

Note that volunteers need to check in with Megan Platenik, upon arrival.

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Swimmer Entries and Meet Events:

  • The coaches will select in which events the swimmers compete.
  • An effort is made to balance the individual swimmer needs with the needs of the team.
  • Selection of meet entries is a time-consuming process. Please be aware of meet sign-up deadlines, as the coaches also have a deadline for submitting the meet entries to the RSL.
  • Event entries are emailed the day/night before the meet to the entire team.
  • The hosting team will compile the entries from both teams, and create a heat sheet. The heat sheet will be available on the day of the meet.
    • A heat sheet is a program that shows all the participating swimmers and what events they will participate in as well as the heat number and lane number.
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Wait... what am I swimming?!

To help swimmers remember their events, a lot of families write the events on the swimmers' arms the day of the meet. (Note that this is not required.)

E for Event number, H for heat number, and L for lane number. 

This information will all be found in the heat sheet published on the day of the meet. If you need help reading the heat sheet, or marking your swimmer’s arm, please ask. We will find someone to help :)

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Race Time and Clerk of the Course:

  • The role of the Clerk of Course is to help our swimmers get to the correct lane and in the right heat, on time for each event.
  • Swimmers need to check in with the volunteers at the Clerk of the Course before every event (except for relays).
    • We have team volunteers, “relay coordinators,” that assist our swimmers who are competing in relays.
  • If you have questions, or are nervous before your race, please talk to your coach. They are there to help!
    • The coaches want you to give your best effort, but are not expecting perfection.
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Swimmer Behavior Expectations:

  • Give your best effort! But give yourself a break, when you don't have your best swim.
  • Demonstrate good sportsmanship. Be kind to and supportive of your opponents and teammates.
  • Keep track of your belongings. You need to learn to be responsible for your towel, your goggles and your cap.
  • Be respectful of other swimmer's property. Treat our facility and the pools that we visit with respect. Make sure you clean up your area at the end of the meet.
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2022 Swim Meet Basics

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Spotsylvania YMCA Dragons

Join us this summer at the Ron Rosner Family YMCA of Spotsylvania County, 5700 Smith Station Road, Fredericksburg, VA 22407

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